1.欠条；留下字据，表示欠某人某物。条据上需写明钱物名称和数量、立据人及日期。不得涂改。
Sept.16th, 2007
Borrowed from the Foreign Language Department Reference Library three books as follows: A copy of English History and Anthology of English Literature by Wu Weiren A copy of A Survey of American Literature by Chang Yaoxin A copy of World Literature by Jiang Chengen.
Wu Zhuo
For the Office of Social Science Department
2.留言；用书面留下要说的话。留言涉及的方面很多，包括约会，通知，请求等任何可用便条留下的口信。
Tuesday Dear Li,
As the Spring Festival is drawing near, I’m very glad to invite you to come to a dinner party with several other friends of ours.I’m sure we will have a very happy time and enjoy ourselves thoroughly.Would you like to come on time at 5:00 p.m.today, to Room 6 of Lijing Hotel? Yours always, Jiayang
3.请假条：往往指由于生病或特殊情况不能亲自当面请假，用
假条的形式告假。所以，请假条大多是病假条。可以自写，也可请他人代写。写假条最重要的是说明原因和请假的期限。
Jan.10th Dear Ms.Jiang,
I am terribly sorry that I shall be unable to attend this morning two periods of English Cla due to a bad cold and high fever.Enclosed is a certificate from the doctor who said I must stay in bed for a few days.I will go back to school as soon as I recover. Yours respectfully, Tian Ye
Aug.22nd Secretary Li,
I’m sorry to apply for ten days’ leave from the Aug.23rd to Sep.3rd instantly, as the time is urgent.My father now in the hospital is badly ill and I have to take care of him for a few days, for I’m the only child in my family.I will show you the telegram about my father’s illne to support my application.I promise I will do my best to catch the mied leons on after I come back.Wish for your allowance.
Yours respectfully
×××
To Dean’s Office Dear Mr.Black:
I am terribly sorry to inform you that I am unable to go to school today owing to a severe headache.I enclose a certificate from the doctor who is attending on me, as she fears it will be two days before I shall be able to resume my study.Could you kindly excuse my absence on Monday and Tuesday? Thanks.
Peter Monday Mi Boffin,
Please excuse Tom’s absence from school this morning.He caught a bad cold and had a high fever last night and could not fall asleep until midnight.I felt it would not be fair to the other children to allow her to attend school.So I am writing to ask you for three day’s sick leave and will let her resume her study if she feels better.
Yours sincerely, Steven Mr.Zhang,
I have just received a telegram saying that my father is
seriously ill and urging me to go home at once.Because of this I would like to have a leave of two days beginning on August 26.I hope that my request will be given due consideration.
Wang Ming August 25
Encl: A telegram from my home
4． 约请(Invitation) Sunday Dear Alice,
Here is a piece of good news for you.The Ruian National Ballet Troupe will give a performance in the Beijing Grand Theater tomorrow evening.I am sure that you will be happy to watch it and I leave you an admiion card.The performance will begin at seven o’clock sharp.I will wait for you at the theater entrance.Please let me know whether you are prevented from coming or not. ×××
下面是一封接受邀请的信，与上面第一封邀请信相对应：
Dear Alice,
Thank you very much for your invitation.It will be great
pleasure for me to join you on Friday for the wonderful film.I will arrive at the cinema before eight.I look forward to meeting you on Friday.
Thank you for thinking of me.
Yours, Jane
谢绝邀请的回信一般包含以下几方面的内容：首先还是要对对方的邀请表示感谢；然后具体说明自己无法接受邀请的原因，并对无法出席表示遗憾；最后表达自己的祝愿，即祝愿自己未能参加的会议或者活动能够顺利进行。
下面是一封谢绝邀请的信，与上面的第二封邀请信相对应：
Dear Profeor White,
Many thanks for your letter dated 15th August, inviting me to attend and chair a seion of the forthcoming 2004 International Conference on Parallel Data Proceing to be held in Bellaire, Michigan, from October 25 to 28, 2004. Much to my regret, I shall not be able to honor the invitation because I have been suffering from a disease since this summer.I am firmly advised that it would be unwise to undertake any distant and long travel in the near future. I feel very sad to mi the opportunity of meeting you and
many others in the field of Computer Science.I wish the conference a complete succe.
Faithfully yours, Wang Xuan 5.道歉（Apology）
在社会交往中，人们常常会出现一些疏忽、过失等。为了避免误解，不影响感情，在这种情况下，应写信给对方予以解释，以请求谅解。
May 20th Dear Lily,
I am sorry I mied seeing you yesterday.I know that you must have been disappointed.I also feel worried and anxious in my heart.The fact is that my manager at the last moment asked me to prepare an urgent plan while I could not get to a phone to call you and yesterday I have worked late until about 8:30 p.m.I am terribly sorry.However, I would like to ask you out this weekend to make up for yesterday.Please give me a chance and I am waiting for your reply.
×××
6.April Dear Lucy,
I do apologize for having to send this letter about Saturday night.When I accepted your invitation, I simply forgot that Saturday was a holiday and that my own guests were not leaving until Sunday morning.It is difficult for me to make a choice.Though I also wonder to meet you very much.I could not very well go out by myself and leave the guests at my home.I hope you know how sorry I am not to be with you this Saturday.Should I make a visit to you in my other spare time? Thank you very much.
×××
6.借物(Borrowing)
Tuesday Dear Xiao Wang,
I wonder if I could borrow your electronic dictionary for a few days.Now I am translating some important articles.There are many new words which I have to look up the dictionary usually.I just have a paper dictionary but of course it’s not as convenient as the electronic one, which has a bad effect upon my velocity of my translating.So I think your electronic dictionary is more suitable for me to complete my work.I promise that I must be very careful of your dictionary and make no damage done on it.Thank you very much!
Yours ever
×××
7.回复友人问侯(Reply for Regards)
Jan.8th. Dear Jenny,
Thanks for your letter of sympathy I received the day before yesterday.The operation on my leg was a wonderful succe.You know I had been suffering a lot from my leg since my childhood.The operation removed the cause of trouble.It is quite worth having the operation.I am daily recovering from my illne.I’m confident I will soon be in the office again after proper treatment.Thank you for kind wishes.
My best wishes to all your family.
×××
July 5th Dear Mi Huang,
My sister called me last night, and she said that my father is dangerously ill.I beg to apply for seven days’ leave of absence from 16th to 21st instantly, in order that I can see my beloved father.I should be much obliged if you would grant me my application.As regards the leons to be mied during my
absence, I will do my best to make up for them as soon as I get back from home.
Sincerely yours,
×××
8．感谢信
感谢信属于个人信函，是用来对馈赠礼物或曾经得到某人的关怀、照顾表示感谢，在西方国家用得比较普遍。感谢信在格式上没有很严格的要求，主要是要写得真挚，表达诚挚的感激之情，不能给人一种草率的印象。
由于感谢的对象、原因和内容不同，感谢信的内容也会有所区别。例如，对朋友赠送礼物表示感谢的信，一定要提到所赠的礼物以及自己对礼物的喜爱之情；又如因为曾在对方家里小住而写的感谢信，一定要提到在对方家里居住时候的感受。但是，无论如何，一封感谢信通常都包括感谢的原因、内容以及诚挚的感激知情。
下面给出两封简短的感谢信，一封是对朋友赠送礼物表示感谢，另一封是在对方家里小住过一段时间，离开后表达感谢的信。
Dear Sandy,
When you left a package for me yesterday, I had difficulty waiting until my birthday to open it.
I don’t know how to thank you for such an attractive present.It is something that will give me pleasure for a long time to come. Please accept my sincere thanks and best wishes.
Cordially, Susan
Dear Profeor Anthony, Thank you for a delightful stay.
Your home is lovely, your meals delectable, and I enjoyed the fun and companionship.I am still thinking about it and enjoying it in retrospect.
Many thanks again for your warm hospitality.
Cordially, Tom
9．咨询信
咨询信指的是用于了解信息、资料和情况等等的信件。写咨询信要注意以下几个问题：
第一，从措辞上来讲，一定要有礼貌，要比较客气地说清楚你想了解什么或者有什么要求。
第二，所提的问题一定要具体、明确，不能含糊其辞，否则会让对方感到无从回答。
第三，如果同时有好几个问题需要对方回答，可以考虑分段写；
如果问题比较简单，则无需分段，但一定要将每个问题分别写清楚。
第四，一定要记得在信中向对方表示感谢。
写咨询信的时候，一般分三个部分来写。首先说明自己的情况，写咨询信的目的；第二步讲明自己要咨询的问题，要简洁明晰；在新的结尾要向对方表示感谢。此外，记得要注明联系地址与电话，以便对方答复。
下面是一封咨询信的范例：
To: London Woolen Products From: Angel Clothes Store
As we plan our Fall inventory, we are again in market to buy woolens.We are principally interested in the traditional sweater and would like to request a sample.
Please also send information on any other knitwear that your company produces and a current price list.
If you plan to take part in the Beijing Trade Fair at the end of this month, please inform us of your stand number so that we can contact you at that time.Please note our new addre and telephone number.
Thank you in advance for your attention.
Sincerely,
…… 10．订购信
订购信一般用于订购某种货物或机票、车票，属于事务信件。在书写订购信的时候，最重要的是要清新明白地说明所要订购的对象的数量、价格、规格等等，如果是机票、车票等，则须说明出发地、目的地、出发时间等。此外，写明你自己的名字、地址、邮编，以及你期望的送货方式等也是非常重要的。要避免写冗长的句子，因为此类信函以传达信息为主，所以能让对方明白你的意图是最重要的。
下面是一封订购飞机票的信函：
Dear Sir or Madam:
I am on an urgent miion and want to get to Hong Kong as soon as poible.Please reserve for me a seat in the plane leaving Guangzhou for Hong Kong at 8 a.m.tomorrow.A seat by the window in the economic section is preferred.I shall be very grateful if you would deliver the ticket to Room 418 of the Baiyun Hotel where I am staying.
If there is no seat available at 8 a.m.tomorrow, please inform me as soon as poible, so that I can change a flight. Thank you very much!
Yours faithfully,
Steve Brown 11． 投诉信
投诉信一般是针对质量低劣的产品或者服务，其送寄对象应该是对方主管部门的负责人。写投诉信的目的是为了让对方同情你的遭遇或者碰到的问题，继而给出你所期望的解决方法。因此，写这类信件最重要的一点是要实事求是，一定要遵守“简明、公正”的原则，切勿夸大其词，引起对方的反感。
投诉信中应该包含的内容有：你所投诉的问题；该问题给你造成的不良后果；与投诉有关的重要依据，如商品简要说明、购买日期地点等；你所希望的解决方法和最后结果。此外，还可以向对方建议解决问题的最后日期，并表示对所投诉问题的妥善解决充满信心。
投诉信一般可分为三段：第一段说明信的主要意思，即提出要解决的问题，以及解决问题的重要性；第二段可以解释一下详细的情况，提出与投诉有关的重要依据；最后一段一般是提建议，说出你所期望的解决方法。
以下是一封样信：
Dear Sir,
Enclosed is one sample of the envelopes which your delivery truck left in our office yesterday.We wish, however, to exchange them for the correct size, or obtain a refund. When our supply secretary selected and purchased official
envelopes in your store last week on December 12, she asked that size L be sent to our office.The size we received is small, and of course it does not serve our needs.The sales receipt is #3968, dated December 12, written by salesclerk #189. Please send us the correct size L envelopes in exactly the same style and color, or if this is not available now, cash refund of $ 50.50.Thank you very much.
Sincerely yours, Tom 12.约会条
Andy,
Fred is now with us.He is going to New York tomorrow morning to pursue his graduate study and we will not be able to see him for a long time.We are having a dinner party at 7 p.m.this evening at my home.It would be nice if you could come over and see him. Michael
13.备忘录
备忘录的一般格式如下：
MEMORANDUM
To: From: Date: Subject:
Body
Microsoft, Inc.
Interoffice Memorandum
To: Peter Clark, Rachel White From: Linda Larson Date: September 16, 2004
Subject: Scheduling the project meeting
As you know, we are having the project meeting next week in the projection room.Since the room holds only fifty people comfortably without overcrowding.I suggest we hold the meeting to the forty-one people in the Aembly Section on Thursday at 2:00 p.m.and to the remaining forty-three from the other sections on Friday at the same time.
If there’s any problem about this arrangement, please let me know.
