商务英语信函常用基础资料 1.特此奉告等
To inform one of; To say; To state; To communicate; To advise one of; To bring to one\'s notice (knowledge); To lay before one; To point out; To indicate; To mention; To apprise one of; To announce; To remark; To call one\'s attention to; To remind one of; etc.1.We are pleased to inform you that 2.We have pleasure in informing you that 3.We have the pleasure to apprise you of 4.We have the honour to inform you that (of) 5.We take the liberty of announcing to you that 6.We have to inform you that (of) 7.We have to advise you of (that) 8.We wish to inform you that (of) 9.We think it advisable to inform you that (of) 10.We are pleased to have this opportunity of reminding you that (of) 11.We take the advantage of this opportunity to bring before your notice 12.Please allow us to call your attention to 13.Permit us to remind you that (of) 14.May we ask your attention to 15.We feel it our duty to inform you that (of) 2.为(目的)奉告某某事项
1.The purpose of this letter is to inform you that (of) 2.The purport of this line is to advise you that (of) 3.The object of the present is to report you that 4.The object of this letter is to tell you that 5.By this letter we Purpose to inform you that (of) 6.Through the present we wish to intimate to you that 7.The present serves to acquaint you that 3.惠请告知某某事项等
1.Please inform me that (of) 2.Kindly inform me that (of) 3.Be good enough to inform me that (of) 4.Be so good as to inform me that (of) 5.Have the goodne to inform me that (of) 6.Oblige me by informing that (of) 7.I should be obliged if you would inform me that (of) 8.I should be glad if you would inform me that (of) 9.I should esteem it a favour if you would inform me that (of) 10.I will thank you to inform me that (of) 11.You will greatly oblige me by informing that (of) 12.We shall be obliged if you will inform us that (of) 13.We shall be pleased to have your information regarding (on, as to; about) 14.We shall deem it a favour if you will advise us of 15.We shall esteem it a high favour if you will inform us that (of) 4.特确认，本公司某月某日函件等
1.We confirm our respects of the l0th May 2.We confirm our letter of the l0th of this month 3.We confirm our last letter of the l0th June 4.We had the pleasure of writing you last on the l0th of this month 5.We confirm our respects of the l0th June 6.We confirm the remarks made in our respects of the l0th July 7.We confirm the particulars of our enquiry by telephone of this morning 8.In confirming our telegram of this morning, -- 9.Confirming our respects of the 10th May,--- 10.Confirming our last of the 10th June,--- 5.贵公司某月某日函电，敬悉等
l.We have pleasure in acknowledging receipt of your esteemed favour of the 3rd May 2.We are pleased to acknowledge receipt of your favour of the lst June 3.We have to acknowhedge receipt of your favour of the 5th July 4.Your letter of May 5 was very welcome 5.Your letter of April l0 gave me much pleasure 6.Your esteemed favour of 7th May was duly received by us 7.Your favour of the 5th June is duly to hand 8.Your favour of the l0th is to (at) hand 9.We are in due receipt of your favour dated the 7th June 10.We are in receipt of your letter of the 7th July 11.We are in poeion of your letter of the 5th April 12.We have duly received your favour of the 5th March 13.Your letter of yesterday\'s date is duly to (at) hand 14.Your esteemed communication of yesterday\'s date is just to (at) hand 15.We thank you for your favour of the 5th May 16.We are obliged for your letter of the 5th May 17.Many thanks for your latter of the 5th June 18.Very many thanks for your letter of May 5 19.In acknowledging receipt of your letter of the 5th June, ...20.Your favour of the 5th May has just reached me 21.Your favour of the 5th May is duly received 22.Your favour of the 5th May is now before me 23.Your promised letter under date (of) the 5th June has just reached us 6.特回答贵公司某月某日函所叙述有关事项等
1.I have the pleasure of stating, in answer to your inquiry of the 4th inst, that 2.In reply to your letter of the 5th of May, I have to inform you that (of) 3.I hasten to answer your inquiry of the l5th May, by stating that 4.We are in receipt of yours of the 5th June, in reply to which we are pleased to state that 5.In reply to yours of the l0th May, relative to..., I would say that 6.I am in receipt of your favour of the 7th May, and in response I inform you that (of) 7.In response to your letter of l0th May, I wish to say that 8.In answer to your favour of the 5th May regarding...I reply as follows: 9.Answering your letter of the 8th of February re..., I would say that 10.In reply to your letter of February 8th, I inform you that (of) 11.Replying to yours of the 8th of February regarding..., I would say that 12.Replying to your favour under date of February 8th re..., I say that 7.非常遗憾，我们奉告您关于，等。 l.We regret to inform you that (of) 2.We are sorry to have to draw your attention to 3.We regret to have to say that 4.We regret to advise you that 5.We very much regret to announce you that 6.It is most regrettable that we have to inform you that (of) 7.It is with our greatest regret that we must inform you that (of) 8.To our greatest regret we must herewith inform you that (of) 9.It is a matter for regret that I have to inform you that (of) 10.It is to be regretted that I must inform you that (of) 11.It is with regret and reluctance that we have to inform you that (of) 12.It gives us a deep sorrow that we have to announce you that 13.It causes me much sorrow to have to say that 14.I feel sorry for having to announce you that 15.I expre my sorrow for announcing you that 8.当我们得悉...甚为遗憾等。
1.We are very sorry to hear (know) that 2.we are grieved to hear of (about) 3.We are indeed sorry to hear that 4\' We very much regret to hear that 5.We regret to hear of (that) 6.It is with great regret that we just learn that 7.Much to our regret we have heard that 8.We regret to receive your information re 9.We regret that we have been informed that (of) 10.To our deep regret we were informed that (of) 9.我们对于您某月某日来函的询价，深表谢意等。
1.We thank you very much for your inquiry of the l0th of May 2.I thank you for your inquiry of the 10th May 3.We are very much obliged by your enquiry dated the 10th May 4.We are indebted to your inquiry under date (of) the 10th May for 5.I thank you for your inquiry of July 10 6.Thanks for your kind enquiry of May 5 10.兹函附某某，请查收，等。 1.Enclosed please find 2.Enclosed we hand you 3.We enclose herewith 4.Herewith we have the pleasure to hand you 5.We have pleasure in enclosing herewith 6.We take the liberty to enclose herein 7.We are pleased to enclose herewith 8.We are pleased to hand you enclosed 11.遵照某月某日来函指示，等。
1.In accordance with the instructions given (contained) in your favour of the 10th May 2.According to the directions contained in yours of the 6th May 3.According to the instructions given in your letter under date of the 10th of last month 4.In conformity with (to) your instructions of the l0th ult.5.Pursuant to your instructions of May 10 12.关于详情，下次叙述，等。
1.I will write you particulars in my next.2.Particulars will be related in the following.3.I will relate further details in the following.4.I will inform you more fully in my next.5.I will go (enter) into further details in my next 13.如下列所记，如附件所述，等。 1.As stated below, 2.Annexed hereto, 3.Attached you will find...4.As shown on the next page 5.As indicated overleaf（下页，背面） 6.As at foot hereof, 7.Sent with this, 8.As the drawings attached, 9.As shown in the enclosed documents, 10.As already mentioned, 11.As particularized on the attached sheet, 12.As detailed in the previous letter, 14.因电文不太明确...，等。
1.Your telegram just received is quite unintelligible.2.Please repeat your wire on receipt of this, stating your meaning more clearly.3.Your telegram is not clear; explain the third and fourth words.4.Your telegram is unintelligible; repeat more fully in plain language.5.Your cable is not clear, repeat, using the codes agreed upon (on).6.We cannot understand your telegram; state the code used and which edition.7.Your telegram is not signed with cipher as agreed on; confirm if correct.8.We cannot trace the code you used; please repeat the telegram in plain words.9.Your telegram is too short to be understood.Please repeat it more fully.l0.The telegram was vague (pointle), and they requested them to explain in plain words.私人和公务信函英文写法
私人和公务信函
私人和公务信函--概述
书信是日常生活中常用的文体，是用以交涉事宜、传达信息、交流思想、联络感情、增进了解的重要工具。书信一般可分为商务信件或公函（Busine Letter or Official Correspondence）和私人信件（Private Letter）两大类。值得注意的是，英语书信的写法与汉语书信有一些明显区别，应特别加以区分。
英语书信通常包括下面几个组成部分：信端、信内地址、称呼、正文、结束语、签名、附件、再启等。下面我们将逐个进行介绍。
1.信端（Heading）
信端即信头，一般包括写信人的地址和写信日期。一些正式信函的信端还包括发信人或单位的电话号码、电报挂号、电传、传真和邮政编码等。
西方国家中有些信端甚至还有单位负责人的姓名、职务和职称等。
信端的目的是使收信人一看便知道书信来自何处，何时发出，便于复信和查阅。用一般的信纸写信时，信端应写在信纸的右上角，若字数较多，可从信纸中间或偏右的地方写起。若字数较少，可适当多向右移一些，使整个信端的重心落在右上角。
信端的写法主要有并列式和斜列式两种。从目前情况来看，前者更为常用。
采用并列式时，每行开头要左对齐；采用斜列式时，每行开头逐次向右移二三个字母的距离。
例如
（1）并列式
16 Fuxing Street Haidian District Beijing Post Code: 100035 People’s Republic of China Tel: 63211234 Aug.20, 2004 （2）斜列式（Indented Form）
16 Fuxing Street
Haidian District
Beijing
Post Code: 100035
People’s Republic of China
Tel: 63211234
Aug.20, 2004
写信端时，先写发信人的地址，地点的名称按由小到大的顺序排列，然后与其它项目和发信日期。具体次序是：第一行写门牌号和街名；第二行写区名、市（县）名、省（州、邦）名，往国外寄的信，还要写上国家的名称；国家名称的前面加上邮政编码，其后可写上电话号码，最后一行写发信日期。如果写信人的地址是机关单位的名称，则将其作为第一行。如果写信人的单位没有门牌号码和街名，则第一行可写上所在班级或专业组的名称；第二行写系、科、室名称；第三行写学校名称；第四行写市（县）、省（州）名称；然后再写邮政编码、国名、电话号码、发信日期等项。
如果使用标点符号，则在每行末尾加逗号，最后一行的末尾加句号。但当前的信件中行末大都不加标点符号，但在每行之内该用标点符号的地方，仍要用标点。
特别要注意的是，门牌号码和街名之间要加逗号。月份和日期之间不可用逗号。在西方国家，城市名称之后往往写有字母或数字（如 New York, 103），表示城市的邮政编码。
关于发信日期的写法，应注意以下几点：
①年份应完全写出，不能简写。
②月份要用英文名称，不要用数字代替。
③月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。
④写日期时，可用基数词1，2，3，4，5，……28，29，30，31等，也可用序数词 lst, 2nd, 3rd, 4th, 5th, ……28th, 29th, 30th, 31lst等。但最好用基数词，简单明了。
日期可有下列几种写法：
① Oct.20, 2004
② 10 May., 2004
③ 3rd June, 2004
④ Sept.16th, 2004
其中，①最为通用。
2.信内地址（Inside Addre, Introductory Addre）
信内地址收信人的姓名和地址，写在信纸的左上角，从信纸的左边顶格开始写，低于写信人地址和发信日期一二行，也分并列式和斜列式两种，但应与信端的书写格式保持一致。其次序是，先写收信人姓名、头衔和单位名称，占一二行，然后写地址，可占二至四行，例如：
①并列式
Ms.Joanna Kerry Peking University Haidian District, 100871 Beijing China ②斜列式
Ms.Joanna Kerry
Peking University
Haidian District,100871
Beijing
China
3.称呼（Salutation）
对收信人的称呼应自成一行，写在低于信内地址一二行的地方，从信纸的左边顶格开始写，每个词的开头字母要大写，至于末尾处的符号，英国人用逗号，但美国和加拿大英语则多用冒号。称呼用语可视写信人与收信人的关系而定。
给外国人写英文信时，称呼用语要注意以下几点：
①对没有头衔的男性一般称呼 Mr.。Mr.用在姓氏之前或姓氏和名字之前，不可只用在名字之前，例如对的称呼，应该是：Mr.或 Mr.White, 不可是：Mr.Phil。若称呼多个男性，则在姓名前用 Mr.的复数形式 Mers.。对一般以人名为名称的公司和企业常用这种称呼，例如：Mers.Black and Brothers 布莱克兄弟公司。
②对女性一般称呼 Mrs.， Madam 或 Mi。Mrs.用在已婚女子的丈夫的姓氏之前，或姓氏和名字之前，一般不用在名字前 Madame 此词可以单独使用或加在丈夫的姓名之前 Mrs.没有复数形式。若称呼多个女性，则在姓名前用 Mme.的复数形式 Mmes.而对以女子名字为名称的公司、企业可用 Mesdames 称呼。 Mi 多用于未婚女子，此词可缩写为 Ms ，用于姓氏之前或姓氏和名字之前，一般不用于名字之前。
③对收信人的称呼，也可用头衔或职位的名称，不分性别。例如 Profeor （缩写为 Prof.），Doctor （缩写为 Dr.）， General (缩写为 Gen.) 。这些称呼都放在姓氏之前或姓氏和名字之前，如 Prof.（Phil）White等。
④对外公函中对收信人的称呼，可用 Gentlemen （而不是 Gentleman），Dear Sir (s)和 My dear Sir(s)等。Gentlemen 之前不能加 Dear， 后面也不能带姓名。用 Sirs 时，前面常用 Dear 一词，但也可单独用 Sir。若收信人是妇女，则无论已婚或未婚，都可单独使用 Madam 或其复数 Mesdames。
⑤对外国高级官员的称呼，如国家元首、政府首脑、部长、大使、公使和特使等，可用（Dear）Sir， （Dear）Mr.Chairman，（Dear）Mr.Premier， （My dear）Mr.Ambaador，Your Excellency （复数为 Excellencies）。
⑥对君主制国家的国王和皇帝等男性君主，可以 Sir 称呼，对女王、女皇和皇后等女性君主，可用 Madam 称呼。有时也用 Your Majesty 称呼以表示。客气和尊敬Your Majesty 可兼指男性和女性，其复数为 Your Majesties。
⑦对王室成员，如太子、王子、亲王和公主等，一般可用（Dear）Sir 或（Dear）Madam 但在正式尊称时，一般用 Your Highne (复数为 Highnees)。
收信人称呼
先生（男人）Mr./Esq.
夫人（已婚）Mrs.
小姐（未婚）Mi
夫人、小姐统称Ms.
夫妇俩人Mr.and Mrs.
两位或两位以上男子Mers
两位或两位以上女子（已婚）Mesdames
两位或两位以上小姐（未婚）Mies
常见的头衔（汉英对照）如下：
教授Profeor
博士Doctor(Dr.,Ph.D.)
医学博士Medical Doctor(M.D.)
总统或校长President
主席或董事长Chairman
副主席或副董事长Vice Chairman
副总统或副校长Vice President
首相Prime Minister
总理Premier
省长或州长Governor
市长Mayor
参议员Senator
大使Ambaador
秘书长Secretary General
一秘First Secretary
二秘Second Secretary
院长Director,Dean
副院长Vice Director
系主任Dean,Head,Chair
馆长Chief Librarian,Curator
阁下Excellency
神甫Father
4.信的正文（Body of the Letter）
信的正文每段第一行应往右缩进约四五个字母。在写事务性信件时，正文一般开门见山，内容简单明了，条理清楚。在写私人信件时，信写好之后若有什么遗漏，可用 P.S.表示补叙。
5.结束语（Complimentary Close）
结束语是写信人表示自己对收信人的一种谦称，只占一行，低于正文一二行，从信纸的中间或偏右的地方开始写。第一个词的开头字母要大写，末尾用逗号。结束语视写信人与收信人的关系而定例如写给机关、团体或不相识的人的信，一般用：
Yours (very) truly, Yours (very) faithfully,Yours (very) sincerely， 等等。
写给上级和长者的信一般可用：
Yours (very) respectfully, Yours (very) obediently, Yours gratefully, Yours appreciatively, Your obedient servant, 等等。
写给同志或同事的信一般可用：
Fraternally yours, Comradely yours，等等。
写给熟人或朋友的信可用：
Yours, Ever yours, Yours affectionately, As ever, Yours sincerely Yours devotedly, (Most) Fondly yours, Yours excitedly, Intimately yours，等等。
写给亲属或挚友的信一般用：
Yours, Ever yours, Yours as ever, As ever, Yours affectionately, Lovingly yours, (Much) Love, With Love,Lovingly, Your loving son, Your most affectionate, Your devoted friend, Devotedly, 等等，意即：“您的”、“永远是您的”、“您的亲爱的”、“您的爱子（孩子、姐妹、侄、侄女、祖母）”、“您的挚友”等。
写给挚友的信有时也可用：
Yours hurriedly, Yours hastily, Yours in haste, 等等。
写信给挚友，表示歉意时，可用：
Contritely yours, Regretfully yours, Yours in (with) regret, Yours in (with) deep remorse 等。
在欧洲一些国家里，多把Yours 放在 sincerely等词的前面。在美国和加拿大等国，则多用，把 yours 放在 Sincerely 等词之后。Yours 一词有时也可省略。
6.签名（Signature）
信末的签名一般低于结束语一二行，从信纸中间偏右的地方开始写。若写信人是女性，与收信人又不相识，则一般在署名前用括号注上 Mi, Mrs.或 Ms.，以便对方回信时知道如何称呼。有的还有署名后写上自己的职称、职务或头衔
7.附件（Enclosure）
信件若有附件，应在左下角注明 Encl.或 Enc.。若附件不止一个，则应写出2（或3，4，5等）Encls.，例如：
Enc: Resume
Encls:Grade Certificate
8.再启（Postscript, 缩写为 P.S.）
再启部分用于补叙正文中遗漏的话，一般应尽量少用，正式的函件中更应避免使用。 私人和公务信函--注意事项
首先，写信者应设身处地想到对方，尊重对方的风俗习惯。
其次，英文信应该行文流畅、言简意赅，避免冗长。这就是说，写信者应用尽可能少的文字表达其必须传递的信息，而且写信者应将其所需传递的信息表达清楚，以免对方产生误解。书信交往，同样需要以礼待人。因而在写信过程中，要避免伤害对方感情，措辞上多选用些礼貌婉转词语。
最后，除了避免语法、拼写、标点错误外，信中所引用的史料、数据等也应准确无误。 私人和公务信函--常用句式
常用的起首语有：
1）Thank you for your letter dated Dec.22,1969.
2)Many thanks for your letter of Sept.5，1997.
3)A thousand thanks for your kind letter of June 5,1997.
4)Your kind letter of November 22th arrived this morning.
5)Your letter which arrived this morning gave me great comfort.
6)In reply to your letter dated 4th July,I want to say…
7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.
8)What a treat to receive your kind letter of May 5th!
9)It is always a thrill to see your nice handwriting.
10)First of all I must thank you for your kind aistance and high attention to me .
11)With great delight I learn from your letter of this Sunday that …
14)I am very much pleased to inform you that my visit to your country has been approved.
15)I wish to apply for teaching position you are offering.
16)I am too excited and delighted at your good news.
17)I am very obliged to you for your warm congratulations.…
常用的结束语有：
1）Awaiting your good news,
2)Looking forward to your early reply, 3)Hoping to hear from you soon, 4)We await your good news.5)I hope to hear from you very soon.6)We look forward to your reply at your earliest convenience.7)I look forward to our next meeting there in Los Angeles.8)Your early reply will be highly appreciated.9)Any other particulars wanted we shall be pleased to send you.10)The help you give me is sincerely valued.11)I hope everything will be well with you .
12)Please let us know if you want more information.13)I hope you always enjoy yourself.14)I wish you very succe in the coming year.15)Please remember me to your family.16)With best regards to your family.17)All the best.18)With love and good wishes.
