Letters of invitation
Patterns of invitation
1) Very formal Pattern:
• So-and-so requests the pleasure of your company at …
• very formal expreions： “R.S.V.P.”（French：Repondez s’il vous plait，French abbreviation for “please reply”) .
2 ) Formal Pattern :
• You are cordially invited to …
• inviter appears at end;
3) Le formal Pattern:
So-and-so cordially invites you to …
4) Informal: Some poible patterns:
I am writing to ask whether you would like to come …, I hope you will …, I wonder whether you’ll be able to come…
informal language; may bring in more than one sentence.
5) Casual: Some poible patterns:
• How about coming …?
• colloquial language;
What are the elements should include in an invitation?
Is it appropriate?
- I’d like you and Tom to come to dinner next Monday.
- I’d like you and Tom to come to dinner next Monday, May the fifth at 6 o’
clock.P.M., at the Locus Hotel”.
(1) Be sure to include in your invitation letter:
a) the name of the person sponsoring the event (who is the host/hoste?)
b)exactly who is invited (can someone bring a guest, spouse, child?)
c) what type of social event is being held
d) the date, addre, and time of the event
Optional Parts
directions or a simple map if the location may be difficult to find
what type of dre is appropriate or preferred
the phone number and deadline to reply; precede these facts with “R.S.V.P
1.Admiion by Invitation only
2.R.S.V.P (regrets only)/(acceptance only)
3.Potluck (supper)
4.BYOF: bring your own food
5.BYOB: bring your own bottle
• Try to send your invitation letter two weeks or more in advance!
Three usual formats of invitations
1) Formal Letters of invitation
Tel: 027-87861723 Fax: 027-87851454
January 10, 2008
Dear Sirs,180 Luoyu Road Wuhan 430071 P.R.China
This is to advise that we are going to hold an 2009 International Fairin Wuhan from April 29 to May 4.A great variety of samples will be on exhibition.It is a pleasure for us to invite you to the Fair.Please confirm your participation at your earliest convenience.
Yours faithfully
2) Informal Letters of invitation
Mr.Richard Adkins
Sales Manager
ELECTRICALAPPLIANCESCO.
68 High Street
London EC 4
England
Dear Mr.Adkins
We would like to invite you to attend the 2008 International Fair which will be held from April 29 to May 4 at the above addre.Full details on the Fair will be sent in a week.
We look forward to hearing from you soon, and hope that you will be able to attend.
Sincerely,
Li Bo
A Letter of Accepting an Invitation
Dear Mr.Li Bo
Thank you for your letter of March 20 inviting our corporation to participate in the 2008 International Fair.We are very pleased to accept and will plan to display our electrical appliances as we did in previous years.
Mr.Norman will be in your city from April 22 to 28 to make specific arrangements and would very much appreciate your aistance.
Sincerely,
Richard Adkins
Richard Adkins
Sales Manager
How to decline an invitation
It’s important to know
There will be times when you will have to decline an invitation to a special event or party.Following proper etiquette in declining will not only spare feelings, but will also make the task of planning for the occasion a lot easier on the host and/or hoste.
A letter of Declining an Invitation-1
Dear Mr.Li Bo
Thank you very much for your invitation to attend the 2008 International Fair.As we are going to open a repair shop in your city at that time, we are sorry that we
shall not be able to come.
We hope to see you on some future occasion.
Sincerely,
Richard Adkins
Richard Adkins
Sales Manager
26.A letter of Declining an Invitation-2
1) I’d like you to come to our dinner this evening.
2) Request the pleasure of … 恭请…
3) The favor of a reply is requested.敬赐复函。
4) May I have the honor of your company at dinner?
5) Thank you for inviting us to dinner.
6) We are delighted to accept your invitation.
7) I wish I could be there, but I expect to be away on vacation at that time.
8) Please reply to Thirty-five Park Avenue.
9) We’ll be awaiting your arrival on the twelfth.
10) I hope you are not too busy to come
11.I’m looking forward to seeing you.
12) We thought it would be pleasant to have some of our friends to celebrate it.
13) The reception will be held in …, on…
14) We sincerely hope you can attend.
15) We have decided to have a party in honor of the occasion.
16) Please let me know as soon as poible if you can come and tell me when you will be able to do so.
17) Please confirm your participation at your earliest convenience.
