Lecture 2
Information gathering for
international conferences
Task 1 Learn the poible sources for conference information Task 2 Understanding and writing a call for conference papers
The planning proce for holding a conference should begin early.A chairperson is selected to make the plan.Various committees are formed, with members in charge of specific activities.These committees generally consist of Conference Organizing Committee and Conference Academic Committee.The committees are then to work out a general program, including a call for papers, which is to notify the prospective participants of the conference.Format of call for conference papers
☺ Theme and / or background
☺ Conference objectives
☺ Topics to be discued
☺ Papers and submiions
☺ Organizing institution and committee
☺ Contact information
Task 3 Understanding and writing a conference agenda and program
The agenda lists the order of busine for a meeting.If it is short with few decisions to be made, it can be incorporated into the minutes* (an official written record of what is discued or decided at a formal meeting).If it is long with many points to be discued and acted on, the agenda may be omitted and a program may take the place.The following style is adopted: a wide column at the left for the point to be discued, and a narrower column at the right for the person or body responsible for carrying out any action decided on.The points are numbered and may be given subject headings.
Format of agenda ☺ Call to order by the presiding officer ☺ Roll call ☺ Announcement of quorum ☺ Reading and adoption of agenda ☺ Reading and adoption of the minutes of the previous meeting ☺ Approval of the minutes of the previous meeting ☺ Related matters ☺ Unfinished busine ☺ Appointments and removal ☺ Nomination and elections ☺ Adjournments
A conference program acts as a guide as well as a plan for the participants.It lists a series of activities to be done at a definite time and place.It helps participants fulfill their activities in accordance with its plan.Usually it contains the following information: time, date, activities, venue, and people involved.When the academic committee has decided which participants to admit after an anonymous review of their abstract or papers, the program should be prepared and distributed to all the participants.
Format of programs ☺ Time ☺ Venue ☺ Programs to be discued
Terms to learn Call to order by the presiding 主持人致辞 Roll 点名
Announcement of 宣布大会决议
Reading of the minutes of the previous 宣读前期会议纪要
officer call quorum meeting
Approval of the minutes of the previous meeting
通过前期会议纪要 Related matters
相关事宜 Unfinished busine
未尽事宜 Appointments 任命及离任 Nomination 提名及选举
Adjournment
休会
Keynote speech 主题发言 Forum 论坛
Plenary seion 全体会议 Poster seion 论文展示 Panel seion 专题讨论会
and and
removal elections
Discuion 讨论 Field trip 考察活动
Aignment: 1.Based on the forthcoming conference information you have found, please write a conference notice for it.2.Put the following conference notice into Chinese.
International Higher Education Conference
A conference organized by China Higher Education Aociation will be held at Peking University, Beijing, Friday 25-Sunday 27 March 2012.The International Higher Education Conference is consisting of keynote speech, technical seminar and thesis forum.Except the open addre delivered by the government representative in the Opening Ceremony,officials and scholars from China Higher Education Aociation, Chinese Key Universities and ETS will give their keynote speeches.
Higher Education provides a valuable opportunity of self-development and innovation development.The conference will push forward the reform and open of China’s education.Further details of speakers and papers will be circulated in February.
国际高等教育会议
该次会议是由。。。主办，将于。。。在。。。举行。
国际高等教育会议包括。。。，除。。。之外，来自。。。。也将参加主题发言。
高等教育会议提供了。。。， 会议将推动。。。。
关于。。。将在。。。向大家发布。
