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Reference To: Mr.R.Harrison Date: 5 April, 2008From: Tina Sub: The transferring of the Photocopy RoomBecause the complex is being decorated, the photocopy room needs moving to some other building before this Friday for a four-week period of time.Please let me know where you think to be a properly temporal site for it by 8:30 tomorrow morning.
To: Sally Date：4 May, 2008From: Jim Sub: the meetingThe monthly sales staff meeting is to be held at 9:30 Thursday (7 May).Mr.Scott is making a presentation at the meeting.Please see to that the overhead projector and computer are ready in the meeting room before the meeting starts.If you have any problem in your arrangement, plslet me know.To: Mr.Braun Date：3 March, 2008From: JesicaSub: New system is working.The Training Dept.is collecting the feedback of he operation of the new system.Plend them the report on:1.How long the system has been working in your Dept.2.What jobs it is used for.3.How it is working.The report is expected by 4 p.m.this Friday (7 March).
To: J.FegusDate：3 April, 2008From: B.SchneiderSub: If the textbook is free for the trainee.The part time oral English course is starting soon and the list of the trainees has been collected.Before distributing the textbooks to the trainees, I’d like to check on matter: if the textbook is free for the trainees.Please let me know about this as soon as poible.To: Fred Date：May 6From: Peggy Sub: I’m having a meeting at HQ during Wednesday and Thursday and back to the office on Friday, so you have to:1.) pick up Ms.Homyat the airport at 5:10 pm (her flight number is CJ 473) on Thursday, and take her to the Grand Hotel where a single room has been reserved for her;2.) tell Ms.Homythat I’m sorry not to be able to pick her personally as planned, but I am meeting her in the office at 10:30 on Friday.Thank you a lot.Try to write a memo1.Suppose you are to send a memo for the Personnel manager to all staff on the May Day holiday, which starts at 4:30 pm on the 30th April and ends at 9:00 am on the third May.2.Send a memo, in the tone of a librarian, to one of your colleagues Jesica,to remind him that the book System Analysisby J.Harding, borrowed from the company’s library 8 weeks ago, has met the returning date on 5 November.Reference 1To: all the staff From: Personnel ManagerDate: April 25 Sub: May Day holidayThe May Day holiday starts at 4:30 pm on April 30 and ends at 9:00 am on May 3.it will be very much appreciated if your desks could be cleared up before your leave.Have fun.
Reference 2To: JesicaFrom: Mary from the library Date: 1,November Sub: The book needs renewingI am sending the memo to remind you that the book, System Analysisby J.Harding, borrowed from our library 8 weeks ago is due to be returned by the date on 5 November.If you do need to keep it for another more days, you are expected to get it renewed by the deadline or, regretfully, you’ll have to pay the fine after the 5th November.3.Send a memo to one of your aistants Jimmy as to ask him collect data for your attendance of the coming conference on the latest promotion.Youmay need to know about how much money you spent on the promotion, what were the mainmeans of the promotion and what was the result (or the sales) like.Set up a deadline for the data collection so that you can be sure to obtain thatbefore you go for the meeting.
Reference 3To: Jimmy From: MaryDate:27, May Sub: Data on last promotion needed.As at the company conference on the third of June I’m presenting our last promotion for solar water-heater, I’d like to ask you to collect the data on:1.when it was prepared and the length of its operation2.how much it was budgeted and how much exactly it cost finally.3.what the turnovers were like.4.what was supposed to be the strength and weakne.Please send me the data by the first of June.Thanks a lot. John Lathenis General Manager at West Garden Supplies of CreschentRoad.Ipwich.John Lathensays to you today:“I’d like you to write a memo for me to our van and lorry drivers, please.They must report to Leslie Parker, the Transport Manager, as soon as poible.Leslie wants to tell them about some new one-way streets and no-parking zones which have just been made in Ipswich.There have also been a few changes of garages where we get out petrol for our transport at cheap rates, which they should know about.That reminds me ---I must see Leslie about old Tom Jones who was stopped by the police for speeding yesterday.Remind them that they should see Leslie about having their vehicles serviced next month.Oh yes, on no account should they exceed speed limits wherever they drive on busine.If they are convicted for speeding , they pay the fine themselves.To: All van and lorry drivers From: Mr.John Lathen, General Manager Sub: Reporting to Transport ManagerDate: 5 April, 2008Please report to Mr.Leslie Parker, the Transport Manager, as soon as poible.He has some important information for you about some new one-way streets and no-parking zones in Ipswich.He will also tell you which garages you can use for petrol at cheap rates.You should also make it a point to arrange with Leslie t have your vehicles serviced next month.I would like you to remember not to exceed speed limits, as it is company policy not to pay speeding fines.2.Send a memo to inform your upper management of the fact that some of your staff are not quite for the idea of installing an air-conditioner in your office, as some don’t like the unfreshair in a conditioned room and some complain that air conditioned working place makes their skin feel dry and back ache.To: From: Date:Sub: The disagreement on the air-conditionerGetting an air-conditioner installed in our office turns out to be an idea that results in disagreement.About four of the whole staff, which takes up almost 50% of the team, are not for the idea.Their disagreement mainly covers:1) The air in an air-conditioned room is not fresh and since so many people are stuffed in the office, it is likely to make diseases such as flu catching on quickly.2) the dry air in an air-conditioned room is a nuisance and caused skin bothered problem.It seems if there is to be an conditioner in our office, a moisture maker should be installed at the same time and another small office is needed for at least two staff of us.Reference
