Effective Practical English Writing for Students
一.社交与商务写作
1.询问信(Letter of Inquiry)
询问信是我们收集信息,获取所要服务,样品,价目表等的重要手段。相应的回复信要先说明收到对方来信,阐明所提供的帮助有哪些,或委婉拒绝给予所提的要求,并对此做一解释。
November 29,2004 Dear Mr.Peter Kevil,
I am pleased to write to you for some information about the jet printer produced in your company.
I would like to buy it, and I will be very grateful if you could give me information about the price and the service after sale.
Your prompt reply will be highly appreciated.
Sincerely ,
David Johnson 常用句型
• 1.开场白(写信目的及自我介绍) • We learned from your advertisement that you are… • I am a … who is fond of… • I plan to visit…
• I am writing to inquire about… 2.提出要求
• Kindly send me your…
• I shall be glad if you send me by mail as following: • I would like to get more details of… • I wonder if there is…
• Please let me know if I could… 3.结束语(表示感谢和期待) ＊Thank you for your aistance.I look forward to hearing from you.＊ I would be grateful if you could give me a prompt reply.＊Your favorable attention to my request would be highly appreciated.
2.邀请信(Letter of Invitation)
邀请信在社交活动中应用广泛,特别是在各大型招待会、宴会、婚礼、庆祝会等场合。
邀请信的复信要求简明扼要。接受邀请的信中应重复邀请信中的某些内容,如邀请时间。
谢绝的回复信中应阐明不能应邀的原因。
July 15,2006 Dear Marry and Jack, We are planning a party in our home at 4:00 p.m.on Saturday, July 22.We wonder if you would liketo join us.There is a new swimming pool and you can come with your beautiful swimming suites.We will be expecting you on Saturday.Please let me know if you can make it.
Yours ever,
Mr.and Mrs.White
1 常用句型(正式邀请) 1.We are pleased to invite… to visit…
2.You are warmly invited to attend… 3.Please confirm that you will be able to attend…
4.We would like to invite you to a reception in honour of…
5.It would give us great pleasure to have your presence at the ceremony to be held on Tuesday at Royal Hotel.6.It would be a great honour to have your presence at the dinner.
3.感谢信(Letter of Thanks)
受到外国团体或友人的热情款待、收到别人赠送的礼物、得到别人帮助或为了感谢他人提供的就业机会时,都应写信表示感谢。其特点是: 时间及时、简明扼要、着重事由、感情真挚。
March 8,2004 Dear Mrs.Tang, I would like to take this opportunity t o expre my heartfelt thanks to your hospitality.Thank you for the unforgettable visit to so many interesting places.It is the first time in my life that I have enjoyed the wonderful views of the Imperial Palace, the Summer Palace and the Great Wall.Because of your well-planned arrangement, I really spent three pleasant days in Beijing.Again, thanks so much for your kindne.
Yours sincerely, Alice Brown 常用句型
• I am writing to thank you for the memorable weekend I had at your home.• Thank you so much for…
• The kindne of friendship has warmed me greatly.• It is so thoughtful of you to remember my birthday.• I am writing on behalf of … to thank you for your kindne and hospitality extended to us on our visit to… • How delightful to receive your… 4.祝贺信
在西方,逢年过节、升迁、毕业、获得成就时,都可能收到亲朋好友或其他组织的祝贺信,使你倍感喜悦、温暖。信要写得亲切、真诚、充满热情。 Dear Mr.Smith,
It was delighted news for me to learn of the establishment of your own Foreign Language Training Center.Please accept my most sincere congratulations.
With your brilliant background and outstanding achievement, I believe the new centre will make a contribution to the development of education.I am sure it will be a great succe.
Yours sincerely,
Tom 常用句型 1.祝贺升迁
• I wish to congratulate you on your succeful
performance.• I am so delighted to learn that you have been promoted as a…
2 • Congratulations on your promotion! 2.祝贺订婚、结婚
• What a delighted surprise to know you are married! • Allow me to offer my sincere congratulations to you.• I’m delighted to /pleased to hear that you are engaged.
5.慰问信
亲友、同事或他人生病、去世、受伤、遭遇不幸和蒙受损失时,往往写慰问信以表示同情。虽然其格式与普通书信基本相同,但要规范、简短、感情真诚。
January 16, 2006 Dear Tom,
We are saddened to know that you are in hospital, and on behalf of everyone I send you best wishes for a full and speedy recovery.
We will visit you when you are feeling better.Please let us know if there is anything you need in hospital.Please don’t worry about your work, as we are looking after everything for you during your absence.
Yours sincerely,
Mike 常用句型
• I am sorry at the news that your house was on fire yesterday.• I was shocked to hear of Mary’s death and wish to extend our sympathy to you and your children.• I just can’t tell you how sorry I was to listen of /that… • Please let us know if there is anything you need in hospital.• All of us were saddened /distreed/grieved to know…
6.求职信(Letter of Application)
求职信属于一种重要的个人公务信函。通常是在信中提及一些重要的事实,然后附上一份个人简历。
June 25, 2004 Dear Sir or Madam,
It is my pleasure to apply for the position of the General Manager’s secretary in your company, which you have advertised in China Daily last week.
I am 24 and graduated from Longjiang Technical College with excellent academic records in all courses.While I majored in Busine Administration, I am skillful at shorthand and typing with a speed of 90 and 70 words per minute respectively.
I am enclosing my resume and a recent photograph.
I look forward to your early reply.
Yours
faithfully,
Wang Manli
3 常用句型
• In answer to your advertisement in …for a …, I would like to apply for the position.• I have learned from…that your firm is looking for a … and I would like to apply for this job.• I am writing in response to the advertisement you placed in… for…, I have pleasure in applying for the post.• Born in … in…, I graduated from … University majoring in… • I have been working in … since my graduation.
7.投诉信( Letter of Complaint)
投诉信用于向某单位或某公司的负责人提出的不满和意见。 常用句型: • I am writing about … I bought in your shop/ store … when I was in… • I am quite annoyed at this. • I am diatisfied with your…
• I demand your attention and a refund as soon as poible.
December 23, 2001 Dear Sir or Madam,
I am writing about a camera I bought in your shop last month when I was on busine in Guangzhou.I took a lot of pictures with it.However, when I arrived home and got the film developed, there is nothing on the picture! I gue there must be something wrong with the camera.
I am quite annoyed at this because at your price I expect the top quality.I have sent the camera back to you by post with a copy of the receipt, and I demand your attention and a refund as soon as poible.
Looking forward to an early reply.
Yours sincerely,
Wang Lan
二、常见应用文体写作 1.简历 (Resume) 简历一般包括: 1) 个人信息: 姓名、地址、联系方式、特长(专业表现、科研能力、语言能力等) 。 2) 求职意向: 应聘岗位或工作领域。 3) 教育背景: 学历、学位、培训经历。
4) 工作经历: 以前从事的工作。如果是应届毕业生,可填写兼职、实习内容、社会工作等。 5) 其他: 奖励、证书、作品、兴趣及证明人或介绍信。 2002,12 B
Resume
Name: Li Aihua
Sex: male
Date of birth: May 16, 1980
Marital Status: single
Addre: 61 Fuxing Road, Beijing
Job Objective: seeking a job as a computer programmer
Education: I graduated from the Computer Department of Huaguang Technical College with
excellent scores in 2001.
Foreign Languages: I have been studying English for three yeas at college.I am able to read proficiently and communicate fluently in English.
Hobbies: swimming and going online
2.广告(Advertisement)
一个广告要想吸引消费者的注意力一般要做到: 用词简单、朗朗上口;句式结构简单、短促有力;采用多种表达方式,符合大众的消费心理。
Job Vacancy (招聘广告)
Whirlpool Company has 20 branches throughout the country and the Headquarters of it is in Tianjin.The company is famous for its manufacture and marketing of electrical appliances.It is seeking for a sales manager now.Qualifications:
Chinese citizenship, aged 35～40
College diploma in Marketing, Economics or related fields
Minimum of 5 years of experience in sales management
Proficiency in English speaking and writing
Willingne to travel frequently
Skills in computer operating Contact: Mr.John Smith
Tel: 24876669 常用句型
• …offers you the job opportunity of…
• 2～3 relevant working experience in Quality or Manufacturing environment, experience in joint venture preferably.• • • • Eential qualities are sales leadership, marketing and relationship management.Qualified applicants will have interviews.Good command of English is required.Candidates should go for busine trip all over China frequently.
3.预订(Reservation)
这类信件格式简明,但内容具体,如需要预订房间、座位或机票的等级、类型、数量,以及预订的具体日期等。有的预订须注明付款方式。
December 5 Dear Sir or Madam,
We’d like to reserve a single room and a three double rooms both with baths in your hotel from December 25 to 27.A meeting room will also be wanted for busine negotiation on the afternoon of December 26.
We will be expecting an early reply from you about the poibility of such a reservation, the charge and whether a deposit is needed.
Thanks for your attention.
Yours sincerely,
Li Qiang
5 常用句型
• On Jan.10 I reserved two tables for 12 people for breakfast at 9 in the morning.• There has been a change in our plans and occasion will have to be postponed until…at… • If you accommodate us, please let us know the price of the tickets so we send you a check without delay.• Please send me confirmation of this change in flight schedule.
4.便条、留言条(Notes and Meages)
便条、留言条主要用于家人、同学、朋友和同事之间。格式简单，语言简洁。内容包括:日期、称呼、正文、署名等项。
留言条
June,12 Mary,
I didn’t see you this morning.Here is a piece of good news for you.There will be a fashion show tomorrow evening a the Exhibition Center.It must be wonderful.Shall we go there? Let’s meet at the school gate tomorrow at 6 p.m.
Mike
请假条
Tuesday Mr.smith,
I’m awfully sorry that I cannot attend the meeting to be held this Friday. I’ve got a cold and the doctor said I must stay in bed for a couple of days.So I’m writing to ask for a leave of three days.I hope that my request will be given due consideration.
Encl.Doctor’s Certificate (医生证明)
Linda
5.通知与启事(Notices)
Notice在英文中可以指书面的通知、公告、启事或海报。主要是向公众或有关人士发布信息。有时也称作 Announcement 。文通知的格式与中文通知大体相同,由标题、正 文、落款(或时间)三部分组成。
1．内容简洁清楚；
２．多采用被动语态，人称用第三人称；
３．注意使用固定的句型或套语
Contribution Wanted (征稿启事)
Our English Corner has drawn extensive attention from English readers and is becoming popular.For the sake of publishing more good English writings, we seek for contribution from all walks of life.College students, English learners, foreign students and friends are all welcome.Your contribution should meet the following requirements.
(1) A short story
(2) Anecdotes happening around you
The article should be limited to 500 words.
The article should be addreed to :
Wang Ping
Beihai Evening Post
No.10 Xinmin Street
Beihai 230034
Or send us E-mail: Monuica@public.cc.cngd.com
Notice of Speech To: Students
Date: June 10, 2002 From: The Students’ Union Reporter: Mr.John Smith, a well-known profeor Time: 7:00 p.m.next Friday Place: The Lecture Hall Subject: Talking about the economic development and the future of the light industry in China after China’s entering WTO.
Note: Students who are interested can ask Li Ming for tickets.He will be available in Room 601 Building 5, from 7 p.m.to 9 p.m.every evening.常用句型
• All are warmly welcomed. • We are pleased to inform that… • This is to inform that…
• A lecture will be held in …(place) on…(date).• All are expected to attend the seminar.
6．海报(Posters)
海报是人们日常生活中极为常见的一种招贴形式，多用于电影、戏曲、比赛、文艺演出等活动。海报中通常要写清楚活动的性质，活动的主办单位、时间、地点等内容。
海报的格式，通常有三部分组成，即标题、正文与落款。
ENGLISH SPEECH CONTEST
Hosted by the Student Union of the School of Foreign Language Studies, an English Speech Contest will be held in No.4 Claroom of the Teaching Building at 7:30 p.m., September 26, 2006.
All are cordially welcomed.
The Student Union
September 14, 2006 常用句型
• Hosted / Sponsored by …, an English speech competition titled CCTV Cup will be held…
• There is going to be a friendly and wonderful basketball match between … and …
under the auspices of….• All are cordially welcomed.• Your presence/ participation will be a great support to us.
7．备忘录(Memorandum or Memo)
备忘录主要用来提醒督促对方或就某一问题提出意见。是一种记录诸如情况汇报、问题处理、责任分工等内容以备忘的文体。
Memo Date: December 28, 2004 To: Mr.Gates, leader of the Supply Section From: Li Ming of the Busine English Cla Subject: Borrowing one VCD Dear Sir,
I’m a student of the Busine English Cla and we are badly in need of a VCD in order to have a New Year’s party.Our party will start on Friday, so please lend a VCD to us so that we can prepare better for the party.
With kind regards
Yours sincerely,
Li Ming 8．证明信（Letter of Certification)
证明信是用来证明一个人的身份、学历、婚姻状况、身体情况等或某一件事情的真实情况，使有关人士或部门阅后相信某人某事，从而给予方便办理的证明。
写证明信要求言简意赅、明确肯定，称呼多用”To Whom It May Concern”，意即“有关负责人”。
To Whom It May Concern, This is to certificate that Mr.Wang Ling is invited to go on a four-week tour to USA.He has been given $500 in advance for the initial expense after his arrival in USA.He needs to exchange these $500 into traveler’s checks.Any help offered to him in this regard will be much appreciated.
Yours sincerely,
Li Ning 常用句型
• To whom it may concern: 致有关人士 • This is to certify that…兹证明……
• Any help offered to him in this regard will be much appreciated.• This certificate is awarded to… First Prize at the … • Somebody’s working experiences are as followed.
三、商务书信
1.建立商业关系(Establishing Busine Relations)
一家公司要开展业务必须与其他公司或客户进行联系,联系的方式多种多样,书信是比较正式又常见的形式。这种建立业务关系的信件至少包括三方面的内容:
(1)信息来源,即说明得知对方商号、地址等信息的途径及写信意图。
(2) 介绍本公司的经营范围及资讯。
(3) 表示建立业务关系的愿望。
(卖方写信)
October 10, 2006 Dear Sir or Madam,
We are given your name and addre by the Chamber of Commerce(商会), China, who informed us that you are in the market for Personal Computers.
We are one of the largest computer producers in our country and have handled with
8 various kinds of the products for over 15 years.Now we’d like to get in touch with you in the hope of establishing busine relations with you and expect to increase our busine scope.
To acquaint you with our busine lines, we are enclosing a copy of our illustrated catalogue covering the main items available at present.If you are interested in any of the items, please let us know by fax. We will give you our lowest quotations and try our best to comply with your requirement.
We are sincerely looking forward to your early reply.
Yours faithfully,
Mark Hamilton
( 买方写信)
November 12, 2006 Dear Sir of Madam,
Having obtained your name and addre from Anderson Co., we are writing to you in the hope of establishing busine relations with you.
We have imported Arts & Crafts for many years.At present, we are interested in various kinds of Chinese Arts and Crafts and should appreciate your catalogue and quotations.
If your prices are in line , we trust that important busine can materialize.
We are looking forward to receiving your early reply.
Yours faithfully,
Mark Hamilton 常用词汇和短语
• be in the market for sth. 准备买某物
• to increase one’s busine scope
扩大业务范围 • We are enclosing( enclose)…
现随函附上……
• fall ( come ) within the scope of our busine activities
属于我们的经营范围 • a general idea
概况
full details
详情
• specific inquiry
具体询价
favorable reply
满意的答复 • obtain one’s name and addre from…
从某处获悉……的姓名和地址
• appreciate your catalogue and quotation
感谢你们的目录和报价 。 (在商业信函中表示感谢, appreciate用得较普遍, thank you用得较少,只有在收到东西后才用thank you) • in line (with)
符合……, 与……相符 常用句型
• You are recommended to our company by… • We have obtained your name and addre from…
• We are experiences manufacturers and exporters of…, and are enjoying a good reputation all over the world.• We are willing to establish trade relations with your company.• We are writing to you in the hope of establishing busine relations with you. → • Being specialized in manufacture and export of this line, we expre our desire to trade with you.
9 • • • • • We are enclosing our latest illustrated catalogue together with the price list .We expect that you will let us have your specific inquiry as soon as poible.Your early response will be very much appreciated.We look forward to hearing from you soon.We sincerely hope that this, our first transaction together, will be the beginning of the long and pleasant busine cooperation.2.询价(Inquiry)
询价是买方向卖方询问某种商品的价格。写询价信时,至少要包括以下三个方面的内容:
(1)介绍写信的起因。 (2) 明确说明所需商品的名称,以及希望对方提供信息的具体内容,如可向对方索要产品价格单、目录、样品、规格、品质、包装、交货期、支付方 式等方面。 (3)表示要与对方进一步密切业务联系或表明达成交易的确良好愿望。
October 20,2006 Dear Sirs,
We have learned from your national trade journal that you manufacture a range of high fashion handbags.We operate a quality retail busine and although our sales volume is not large, we obtain high prices for our high quality goods.
Would you please send us a catalogue and price list, and tell us your terms of busine and delivery date?
We look forward to your early reply.
Yours faithfully,
Mark Hamilton
November 29, 2006 Dear Mr.Peter Kevil,
I am pleased to write to you for some information about the jet printer produced in your company.
I’d like to buy it, and I will be very grateful if you could give me information about the prices and the service after sale.
Your prompt reply will be highly appreciated.
Sincerely yours,
David Johnson 常用句型
• We are in the market for… • We are interested in your…
• We learn from your advertisement in… that your are manufacturers/ exporters… • I am pleased to write to you for some information about…
• We shall be glad if you will send us your catalogue together with quotations.• We would appreciate your letting us have full information regarding export prices, terms of payment, earliest delivery date and quantity discount.• We look forward to your prompt and favorable reply.• We hope to hear you at your earliest convenience.3.报盘(Offer)
盘也称发盘或报价，法律上称之为要约通常是卖方应买方询价的要求发出。完整的报盘应包括商品名称、品质、规格、数量、单价、交货期、付款方式等主要交易条件。
10 写这类信件时，注意要包括以下三方面内容：
１．首先应有礼貌地感谢对方的询价。
２．然后应该按对方要求介绍自己商品品质、规格、价格等主要交易条件。
３．最后应表达写信人希望对方早日答复并达 成交易的愿望。
April 18, 2006 Dear Sirs,
Thank you for your inquiry of 12 April.We now have pleasure in enclosing full particulars of the electronic components that we manufacture for export and a copy of our price list.
In view of high quality of our products, we believe that you will agree that the prices, which are all inclusive of CFR to London, are very competitive. Payment should be made by bill of exchange payable within 60 days after sight.We will also be pleased to allow you a cash discount of 5% if you are willing to complete payment within 30 days of invoice date.All orders will be sent to you within three days upon receipt of your firm order.
We look forward to hearing from you.
Yours sincerely,
Mark Hamilton
Sales Manager 4.订购( Order) 一般来说，订购信函至少应包括以下内容：
１．商品名称、型号、规格、颜色以及其他相关信息 ２．数量 ３．装运日期及方法 ４.
商品单价 ５．包装 ６.
付款方式
June 15, 2005 Dear Mr.Holland,
How about your recent work and life? I’m Li Hua, the manager of the marketing department in Daniel Trade Company.I wish we would have a good cooperation between us.I am writing to you to push a quick payment of $10,000 for the products which our company sold to you.The payment is 10 days behind the schedule and it is overdue.Please find the enclosed catalogue of our summer products.I hope Mr.Holland will send new order as soon as poible, and you can enjoy the special offers from our company if you make early orders
We’re looking forward to your prompt reply.
Yours faithfully,
Li Hua 常用句型
• We thank you for your letter of …(date), sending us…
• We are pleased to enclose our purchase order No….for …
• If you can guarantee punctual delivery, we can place considerable orders with you.• If the quality and delivery proves to be satisfactory, we will give you larger order in the future.• We shall book a trial order with you, provided you will give us a 5% commiion.• We find the quality is good and your busine terms are satisfactory.• We are sorry to have to tell you that we cannot supply the goods you ordered
11 on…because… • • • • We regret we are unable to supply what you require just now.We shall be much obliged if you will effect shipment as soon as poible.Thank you for your letter of June 9 enclosing your order No.437.We aure you that we will give our best attention to the execution of this order. 12
